Current Agenda

 
 
 
AGENDA
SCHOOL BUILDING AUTHORITY OF WEST VIRGINIA
 
To Be Held at:
The West Virginia Lottery
900 Pennsylvania Avenue
10th Floor Conference Room
Charleston, West Virginia
 
June 17, 2019
9:00 a.m.
 

I.   CALL TO ORDER

II.  ACKNOWLEDGMENTS AND RECOGNITIONS

III.  APPROVAL OF MINUTES
 
 A.  SBA Quarterly Meeting March 18, 2019 – (Action) – Attachment_ A.pdfAttachment_ A.pdf

 B.  SBA Teleconference Meeting April 29, 2019 – (Action) – Attachment_B.pdfAttachment_B.pdf

 C.  SBA Special Meeting May 31, 2019 – (Action) – Attachment_C.pdfAttachment_C.pdf
 
 IV. EXECUTIVE DIRECTOR’S REPORT – Mr. David L. Roach
 
A. Purchasing Card (P-Card) Program Report – (Information) – Attachment_D.pdfAttachment_D.pdf
     One of the requirements of the P-Card Program is for the Authority to review all purchases made by the SBA staff.  As such, ATTACHMENT D provides an itemized list of  
the SBA’s card usage for the period of January 1, 2019 through May 31, 2019.
 
B. Active Project Status Updates – (Information) – Attachment_E.pdfAttachment_E.pdf
     In response to an inquiry in the previous quarterly meeting, the SBA Architectural Services Staff has provided a status update for each active project that was funded by  
the School Building Authority. The following information in ATTACHMENT E provides a detailed update as of June 7, 2019.
 
V.  CEFP AMENDMENTS – Mr. Ben Ashley
 
The following amendments to county Comprehensive Educational Facilities Plans (CEFPs) have been   reviewed and are recommended for approval by the Architectural Staff of the SBA and reviewed and approved by the State Department of Education. Complete amendment submittals will be available for review upon request.  The following Amendments are submitted for your review and approval: 
 
A.  Barbour County CEFP Amendment – (Action) - Attachment_F.pdfAttachment_F.pdf 
     Barbour County Board of Education requests approval of an amendment to its 2010–2020 CEFP. This amendment adds a “Security Portal” to the entrance of Philippi 
Elementary School.  The Barbour County Board of Education proposes the addition of a vestibule to the entrance at this facility.
 
     Barbour County has complied with the SBA CEFP Amendment Process, and as such, the Executive Director respectfully recommends approval of this amendment.

B.   Gilmer County CEFP Amendment – (Action) – Attachment_G.pdfAttachment_G.pdf
      Gilmer County Board of Education requests approval of an amendment to its 2010-2020 CEFP. This amendment modifies Gilmer County’s grade level configurations in  
order to best meet the curriculum needs for elementary and middle school students.  It also supports the grade level structures developed by the WVDE for middle school 
learners. The new framework will provide Gilmer County with a PK-5 elementary school configuration and include grades 6-12 at Gilmer County Middle/High School.
 
     Gilmer County has complied with the SBA CEFP Amendment Process, and as such, the Executive Director respectfully recommends approval.
 
C.  Lewis County CEFP Amendment – (Action) – Attachment_H.pdfAttachment_H.pdf
      Lewis County Board of Education requests approval of an amendment to its 2010-2020 CEFP.  This amendment adds separate, secure Safe School entrances to  
Peterson-Central Elementary and Roanoke Elementary Schools. 
 
      Lewis County has complied with the SBA CEFP Amendment Process, and as such, the Executive Director respectfully recommends approval.
 
D.   Pendleton County CEFP Amendment – (Action) – Attachment_I.pdfAttachment_I.pdf
      Pendleton County Board of Education requests approval of an amendment to its 2010-2020 CEFP.  This amendment would involve a roof replacement of over the 
gymnasium area of Brandywine Elementary School. 
      
      Pendleton County has complied with the SBA CEFP Amendment Process, and as such, the Executive Director respectfully recommends approval.
 
E.   Preston County CEFP Amendment – (Action) – Attachment_J.pdfAttachment_J.pdf
      Preston County Board of Education requests approval of an amendment to its 2010-2020 CEFP.  This amendment adds separate, secure Safe School entrances to 
Kingwood Elementary School and Preston High School as well as HVAC improvements at Kingwood Elementary and West Preston Elementary Schools.   
 
     Preston County has complied with the SBA CEFP Amendment Process, and as such, the Executive Director respectfully recommends approval.
 
F.  Roane-Jackson Technical Center – (Action) – Attachment_K.pdfAttachment_K.pdf
     Roane-Jackson Technical Center requests approval of an amendment to its 2010-2020 CEFP. This amendment includes replacement of plumbing fixtures in Buildings A;  
B; and C.

     Roane-Jackson Technical Center has complied with the SBA CEFP Amendment Process, and as such, the Executive Director respectfully recommends approval
      
VI.  FINANCE REPORT – Ms. Sue Chapman
      SBA Profit and Loss Statement - (Information) - HANDOUT 
      CFO Chapman will present the SBA’s Profit and Loss Statement for the period ending May 31, 2019.     
 
VII. NEW BUSINESS – Mr. David L. Roach
 
A.   Deliberation and Selection of Major Improvement Program Projects - (Action) - Attachment_L.pdfAttachment_L.pdf
      The total MIP Funds available for distribution during the FY2020 funding cycle is $5,000,000.  The SBA staff will provide a review of each project and will be available
to answer questions. After the review, the Authority will consider each project submitted and select those to be funded for FY2020 MIP Funding Cycle.  
 
B.  Three Percent Statewide Project Review and Award - (Action) – Attachment_M.pdfAttachment_M.pdf
     The total Three Percent Grant Funds available for distribution during the FY2020 funding cycle is $1,075,374. All projects submitted for consideration were reviewed by  
the SBA Staff. A report summarizing these projects and recommendations for projects to be funded has been prepared by the SBA staff. A copy has been provided in    Attachment M.
 
VIII. OLD BUSINESS – Mr. David L. Roach
 
 A.  Fayette County Requests an Extension – (Action) – Attachment_N.pdfAttachment_N.pdf
      The Fayette County Board of Education requests a six (6) month extension to Midland Trail High School’s 2015 NEEDs Grant Contract while the project Close Out is  
underway.
 
     Executive Director Roach requests that the Authority approve this six (6) month extension to Fayette County’s Midland Trail High School 2015 Needs Grant Contract.  
 
B.  Pocahontas County Requests an Extension – (Action) - Attachment_O.PDFAttachment_O.PDF
     The Pocahontas County Board of Education requests an extension to December 31, 2019 for Pocahontas County High School’s 2018 MIP Grant Contract due to delays 
in bidding and procurement of construction and materials. The project is currently under construction, and Pocahontas County expects to be complete later this fall.
 
     Executive Director Roach requests that the Authority approve this six (6) month extension to Pocahontas County High School’s 2018 MIP Grant Contract.
 
C.  Richie County Requests an Extension – (Action) – Attachment_P.pdfAttachment_P.pdf
     The Ritchie County Board of Education requests an extension of the scope of the 2017 Needs Grant Contract to include additional interior door replacements and security  
upgrades at Ritchie County Middle/High School. The Ritchie County Board of Education believes this additional work can be completed within the current time frame and 
project budget established. 
 
     Executive Director Roach requests that the Authority approve this scope extension to Ritchie County’s Ritchie County Middle/High School 2017 Needs Grant Contract.
 
D.  West Virginia Schools for the Deaf and the Blind an Extension – (Action) – Attachment_Q.pdfAttachment_Q.pdf
     The West Virginia School for the Deaf and the Blind request an extension of three (3) months on its FY2017 Three Percent Grant to allow for project completion. 
 
     Executive Director Roach requests that the Authority approve this three (3) month extension to the West Virginia School for the Deaf and the Blind to allow for project 
completion.
 
E.  2020 Statewide CEFP Update – (Information) – Mr. Ben Ashley
     Mr. Ashley will provide an update on the progression of the 2020 Comprehensive Education Facility Plan (CEFP).

IXFUTURE MEETINGS
     September 16, 2019
     November 4 and 5, 2019 – Superintendent Interviews
     December 9, 2019 – NEEDs Grant Funding

 X. ADJOURNMENT