Section 100

Each Local Education Agency (LEA) shall develop a Comprehensive Educational Facilities Plan (CEFP) in accordance with the provisions described in West Virginia Board of Education Policy 6200 – Handbook on Planning School Facilities. Public hearings must be held to solicit community input into the plan.  The CEFP shall be approved by the West Virginia Board of Education (WVBE) and subsequently the SBA prior to the consideration of any project listed within the CEFP.

Each LEA’s CEFP shall identify specific projects that are to be completed in the next 10-plus year planning cycle regardless of funding source.  Relating to the delivery of education, CEFPs must identify current and future needs and must predict life-cycle costs of systems and equipment.

100.01.  The CEFP shall include the following items:

    100.011.  An evaluation and inventory of all existing facilities that includes facility condition assessments and building evaluation forms for each facility within the LEA.  The assessments shall create comparative indexes to track building condition, utilization, and energy utilization.

    100.012.  Educational Planning directives that provide a standard against which existing facilities can be measured.  The Educational Plan includes a system plan, a curriculum plan, an instructional plan, an operations plan, a support plan, and a personnel plan.

    100.013.  An analysis of the communities being served by the schools and the impact each has on the other.

    100.014.  Projected enrollments from a source approved by the WVDE.

    100.015.  An anticipated timeline for the implementation of the total plan that includes when each proposed facility action is to be taken and when each action is to begin.

    100.016.  Narratives on each existing school facility describing the future use and scheduled improvements.

    100.017.  A Major Improvement Plan.

    100.018.  Assurances that the LEA is in compliance with all WVDE requirements.

100.02.  The LEA must work with other LEA(s) to complete Inter-County Feasibility Studies.

    100.021.  Each county shall submit a list of grouped, inter-county attendance areas where potential exists for cooperative utilization of a facility between or among adjacent counties.  (May include multi-county facilities, i.e., magnet school, area career technical education centers, etc.).  A detailed analysis of the results of this study and a facility recommendation based on its conclusion shall be included.

100.03.  The LEA must provide a Synopsis of Public Comment.

    100.031.  Prior to submitting the CEFP to the WVBE and the SBA, one or more public hearing(s) must be held to provide broad-based community input into the plan.  Notice of such hearings shall be published as a Class I legal advertisement in compliance with the provisions of West Virginia Code §59-3. 
    100.032.  As a part of the final CEFP, sufficient documentation, including verification of public notices from the local newspapers and a synopsis of all comments received during the hearings, must be included.

100.04.  The LEA must objectively evaluate the implementation of the CEFP. The LEA shall include an objective means to evaluate the implementation of the overall plan and each project included therein.  The evaluation shall measure:

    100.041.  How each project furthers the quality educational goals of the SBA as defined in W.Va. Code 18-9D-16.

    100.042.  How the overall success of any project relates to the facilities plan of the county and the overall goals of the SBA.

    100.043.  How Amendments that initiate a major revision of the CEFP are necessary in order to justify how the plan no longer meets the goals and needs of the LEA.