Section 101

101.  Comprehensive Educational Facilities Plan (CEFP) Management

101.01.  The CEFP is to be maintained using the resources provided by the WVBE and SBA as an ongoing and working plan.  As projects are completed and maintenance is performed, changes must be reflected.  It is to be updated and amended when necessary according to the implementation of the plan.

101.02.  Amending the CEFP – Because the CEFP is a living document that may be updated periodically based on necessary changes both foreseen and unforeseen, and to incorporate the continually changing needs of the LEA, it is necessary to formally amend the plan.

    101.021. Amendments are required for all projects regardless of the funding source if the instructional square footage is altered or the work exceeds $50,000.

    101.022.  Amendments are necessary to reflect major revisions including the addition of new schools, school closures that have been or are to be approved by the WVBE, and reclassification of existing schools. 

    101.023.  Final approval of all school closures remains the responsibility of the WVBE.  Any CEFP that includes school closures must be approved by the WVBE before subsequent submission / approval by the SBA.

    101.024.  Amendments that involve major revisions to the plan must include an Objective CEFP Evaluation instrument to further justify the need for the revision.

101.03.  Budget Amendments to the CEFP – Amendments to reflect the change in an identified project(s)’ budget or scope of renovations shall be determined by the WVDE Office of School Facilities and/or the SBA staff.

101.04.  LEAs are encouraged to engage and work with members of the SBA staff for guidance and information.  The open lines of communication may streamline state approval of the CEFP.