Career Opportunities

The School Building Authority of WV intends to hire an individual for the position of Financial Technical Assistant. 

This individual’s duties will be as follows: responsible for maintaining all SBA financial reports, contracts and files; compose draft correspondence, Grant Contracts and requisition payment correspondence; assist with contacting vendors, prepare purchase orders, maintenance contract and related purchasing documents under the direction of the Director of Administration; maintain an up-to-date internal physical inventory spreadsheet; assist in the handling of in-coming and out-going phone calls; process documents in the wvOASIS financial system; and perform technical duties as assigned by the School Building Authority’s Director of Finance and Director of Administration.  

 

NATURE OF WORK:

Under the general supervision of the Director of Finance and the Director of Administration, the employee will perform advanced technical work in the area of finance and office administration.  Under limited supervision, the employee will be responsible for providing both clerical and administrative functions.  Work will involve the ability to work independently with limited supervision.  Work must be provided in strict confidence and in accordance with modern professional administrative principles.  In addition, the employee will work on an as-needed basis with the Architectural Division and the Executive Director of the SBA.

 

EXPECTATIONS:

• Work effectively as a member on an organizational team.

• Demonstrate self-control and exhibit an attitude of mutual respect.

• Demonstrate ethical behavior and good work habits.

• Demonstrate an ability to communicate effectively with county personnel and the general public.

 

PROFESSIONAL DUTIES:

• Maintain all in-house SBA financial reports.

• Establish and maintain a filing system for all financial reports received from various sources including the State Treasurer’s Office.

• Input financial documents into wvOASIS.

• Maintain all original SBA Grant Contracts.

• Prepare draft correspondence and Grant Contracts needed as a result of project awards.

• Work with the Director of Finance to prepare the monthly requisition payment correspondence for the Trustee and County Superintendents.

• Review and certify all incoming invoices and prepare for payment including the resolution of any errors.

• Assist with contacting vendors, prepare purchase orders, maintenance contract and related purchasing documents under the direction of the Director of Administration.

• Maintain an up-to-date physical inventory spreadsheet of all furniture and equipment.

• Assimilate and distribute finance related information to various state agencies and vendors.

• Compose routine letters and compile factual reports which require the exercise of judgment and originality.

• Assist in the handling of in-coming and out-going phone calls.

• Create documents in Microsoft Office, Excel and related software programs.

• Learn the major responsibilities of other support personnel and provide assistance during absences or times of a heavy workload.

 

 

Required:

• Working knowledge of the wvOASIS financial system with a minimum two years of experience working directly with the system.

• Experience with the WV Purchasing Card Program (PCard) and working knowledge of all rules and regulations pertaining to the utilization of a PCard.

• High school diploma or equivalent which includes or is supplemented by a course in bookkeeping/accounting.

• Working knowledge of Microsoft Word, Excel and related software programs.

• Five years of full-time paid employment in accounting, bookkeeping, purchasing or related work.

• Typing at 55 wpm.

• Good oral and written communication skills.

• Good mathematics and keyboard skills.

• Ability to work under pressure and tight time lines.

• Ability to perform multiple assignments.

• Willingness to work occasional overtime.

• Willingness to share work load of others during peak times.

• Demonstrate exceptional work habits and attendance record.

• Strong sense of cooperation and hospitality.

 

Desired:

• Advanced training in a job-related field.

 

 

Salary will be commensurate with experience.

 

Immediately

 

DEADLINE FOR RECEIPT OF RESUMES:   

October 26, 2017 – 4:00 p.m.

 

 

Stella Gill
Stella.I.Gill@wv.gov

School Building Authority of WV

2300 Kanawha Blvd., E

Charleston, WV  25311-2306

 

 

DISCRIMINATION PROHIBITED:

The School Building Authority of West Virginia does not discriminate on the basis of sex, race, color, religion, handicapping condition, age or national origin in employment and in the administration of any of its education’s programs and activities.