Past Agenda

IV.  EXECUTIVE DIRECTOR'S REPORTS

A. P-Card Review – (Information) – HANDOUT

One of the requirements of the P-Card Program is for the Authority to review all purchases made by the SBA staff. As such, the Handout provides an itemized list of the SBA's card usage for July 1, 2024 through August 31, 2024.

B. Active Project Status Updates – (Information) – HANDOUT

The SBA Architectural Services Staff has provided a status update for each active project that was funded by the School Building Authority. The information in the Handout provides a detailed update as of September 16, 2024.

 V.  FINANCE REPORT – CFO Jordan Kirk

 A. SBA Budget vs Actual Financial Report - (Information) –ATT-B.pdf

CFO Kirk will present the SBA's Profit and Loss Statements for the FY2024 period ending June 30, 2024 and FY2025 period ending August 31, 2024.

B. SBA Grant Awards Report – (Information) – ATT-C.pdf

CFO Kirk will present the Grant Awards Report for all SBA Active Grants.

VI.  CEFP AMENDMENTS – Executive Director Neptune  

The following amendments to County Comprehensive Educational Facilities Plans (CEFPs) have been reviewed and are recommended for approval by the SBA Staff. The State Board of Education has acted on these amendments. Approval of these amendments does not necessarily reflect support for funding of the projects within the Amendments; it means the counties followed the proper Amendment Process. The counties' complete Amendment submittals will be available upon request. The following Amendments are submitted for your review and approval: 

A.  Monroe County Board of Education CEFP Amendment – (Action) – ATT-D.pdf

The Monroe County Board of Education requests approval to revise their 2020-2030 CEFP to include renovations and the construction of additional classrooms at James Monroe Technical Center. The project will enhance the school's educational offerings and is proposed to be funded through local funds and a grant from the SBA.

Monroe County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

B.  Hardy County Board of Education CEFP Amendment – (Action) – ATT-E.pdf

The Hardy County Board of Education requests approval to amend their CEFP to provide a secure entrance and office addition to Moorefield Middle School. This project is planned to be funded through local funds and a grant from the SBA.

Hardy County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

C.  Marion County Board of Education CEFP Amendment – (Action) – ATT-F.pdf

The Marion County Board of Education requests approval to add to its CEFP secure entrances at Barrackville Elementary/Middle School, Fairview Middle School, Jayenne Elementary School, Monongah Elementary School, Pleasant Valley Elementary School, Rivesville Elementary/Middle School, and White Hall Elementary School. The projects are planned to be funded through local funds and a grant from the SBA.

Marion County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

D.  Mercer County Board of Education CEFP Amendment – (Action) – ATT-G.pdf

The Mercer County Board of Education requests approval to add a multi-classroom addition to its project priority list. The proposed project will allow for additional general education classrooms and the expansion of dual credit opportunities through New River Community and Technical College. The project is planned to be funded through local funds and a grant from the SBA.

Mercer County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

VII. NEW BUSINESS

A. Pocahontas County Board of Education Requests an Extension – (Action) – ATT-H.pdf

The Pocahontas Board of Education requests a grant extension until September 30, 2024 for the Marlinton Elementary School roof replacement and boiler upgrades. The request is due to delays in the installation of the equipment by the mechanical contractor and the finalization of documentation with the Thrasher Group, the architect, which will follow the mechanical completion and start up process.

Executive Director Neptune respectfully recommends that the Authority approve Pocahontas County Board of Education's grant extension request.

B. Mercer County Board of Education Requests Extension – Action) – ATT-I.pdf

The Mercer Board of Education requests a grant extension until August 31, 2025 for the construction of the new Timberwood Elementary School. The original extension request through October 31, 2024, was made prior to bidding the project and before the contractor could establish a construction schedule. Based upon the contractor's submission, the completion dates are delayed due to weather and supply chain issues.

Executive Director Neptune respectfully recommends that the Authority approve Mercer County Board of Education's grant extension request.

C. Discussion of Upcoming Quality and Performance Standards Seminar – (Information)

Executive Director Neptune will discuss the upcoming review and update of the SBA Quality and Performance Standards.​

VIII. FUTURE MEETINGS 

November 18-19 2024 – NEEDs Project Superintendent Interviews - Held at the SBA

December 16, 2024 - Quarterly Meeting – Location to be Determined

IX.  ADJOURNMENT – (Action)​