Section II

CONSTRUCTION CONTRACTS
 
GENERAL
SBA funded school project bid documents shall be organized by the design professional to accommodate project bidding as defined hereinafter.  The SBA reserves the right to approve all bidding packages and determine the most appropriate bidding scenario. 
 
LUMP SUM CONTRACTS
All SBA projects with construction costs up to ten million dollars shall be bid as single lump sum contracts by the general contractor.  Exception to this requirement shall be approved by the SBA. 
Without prior SBA approval, addition and renovation projects shall be bid as a single prime contract.
  
MULTI-PRIME CONTRACTS
New school construction projects with construction costs greater than ten million and up to thirty million dollars shall be bid as multiple prime contracts with the general trades contractor responsible for providing all management and project scheduling within their bid.  Other multiple prime contracts shall be Site Preparation, HVAC, Plumbing, Electrical and Sprinkler work.  Furniture and equipment and food service equipment may be bid as a separate contract or purchased directly by county board.
 
Each prime contractor for HVAC, Plumbing, Sprinkler and Electrical work shall submit to the general trades contractor a schedule of work to be completed coordinated with the general trade construction schedule.  The coordinated construction schedule shall be submitted to the owner, architect and SBA for review and approval prior to submission of the second application for payment.  The SBA will not process the second project application for payment if the construction schedule has not been approved and no further payments will be processed without an approved schedule.  Further, each prime contractor shall submit applications for payment to the general trades contractor in the multiple prime contracting scenario for review, approval and processing.  The construction manager will assume this responsibility when utilized.
 
Generally, addition and renovation projects shall not be bid as multiple-prime contracts.  However, the SBA reserves the right to establish the most advantageous bidding scenario for all projects. 
 
CONSTRUCTION MANAGEMENT/CONSTRUCTION ANALYST 
Projects with construction costs over thirty million dollars or as otherwise determined by the SBA shall have a construction manager (CM) using multiple prime contracts.  CM services would include providing all management services and project scheduling and other services as described in the latest edition of the AIA construction management contract.  SBA supplement conditions shall be incorporated into the CM contract.
 
When assigned by the SBA for projects that do not utilize CM services, a construction analyst (CA) shall be required to perform all pre-bid services as described in the SBA Construction Analyst Agent Task Agreement for the project. 
 
SITE PREPARATION CONTRACTS 
A separate site preparation bid shall be utilized for all new construction projects.  All site work shall be substantially complete prior to bidding of the other multiple prime contracts.  Exceptions to these requirements shall have SBA approval prior to bidding.  Site preparation contract may not be bid until design development documents are approved by the SBA. 
 
PRIME CONTRACTOR SERVICES 
All prime contractors shall comply with SBA Supplemental conditions as defined in Appendix J of the SBA Handbook.
 
The general trades contractor shall prepare, manage and coordinate the project construction schedule.  The construction manager (CM) shall be responsible for the schedule coordination where a CM is used.
 
The general trades contractor shall review, approve and forward applications for payment of all prime contractors performing work on the project as defined in the construction documents to the owner/architect for review and final approval.
 
All prime contractors shall coordinate and process submission of project shop drawings to the A/E or CM when a CM is utilized.
 
All prime contractors shall provide full time project coordinator.
 
All prime contractors shall provide full time project superintendent.
 
All general trades contractors shall erect the temporary SBA project identification and sign.
 
Temporary services facilities
a. The general trades contractor shall provide temporary water service and distribution.
b. The electrical trades contractor shall provide temporary electric power, distribution and lighting.
c. The HVAC contractor shall provide temporary heat, humidity control and ventilation. Building HVAC systems may be used for temporary HVAC upon approval by the design professional.  However, the system warranty and maintenance program will commence at substantial completion.

 

Note:   All other temporary project requirements shall be defined in the bidding documents.  Temporary facilities shall be maintained until permanent facilities are operational as determined by the architect and the SBA.  When construction managers are used, the SBA /owner may assign portions of these services to the construction manager.  The following shall be addressed but is not intended to be an all-inclusive list of temporary services.

d. Temporary telephone.
e. Field offices.
f.  Temporary roads and parking including maintenance during construction schedule.
g. De-watering facilities and drains.
h. Temporary enclosures.
i. Waste disposal services.
j. Rodent and pest control.
k. Temporary fire protection.
l. Barricades, warning signs and lights.
m. Enclosure fencing for materials and equipment.
n. Temporary toilets including supplies.
o. Security enclosures and lock-up.
p. Environmental protection.
q. Temporary site lighting.
r.  Temporary stairs and hoists, where applicable.
s. Temporary trash removal and project clean-up.
t. Temporary waste storage units for recycle of construction materials.
u. Internet access where specified.
 
PROJECT CLOSEOUT
Provide at Project Close-out the following documentation, but not limited to:
1. Contractor’s Affidavit of Payment of Debts and Claims (AIA G706)
2. Contractor’s Affidavit of Release of Liens (AIA G706A)
3. Consent of Surety Company to Final Payment (AIA G707)
4. Confirmation of Receiving Operation and Maintenance Manuals and As-Built Drawings and Specifications
5. Certificate of Insurance (Acord Form and AIA G715) Covering required/specified products and completed operation
6. Certificate of Release from the Department of Tax and Revenue stating all appropriate taxes have been paid
7. SBA Certificate of Project Completion – For lump sum projects use “WVDE BP-13-A” and for multiple prime contract projects use “SBA 139.” Both of these forms are found in the SBA Guidelines and Procedures Handbook (Appendix J). These forms should be filled out and signed by the local board of education then forwarded to the contractor and the architect and engineer for signing
8. Verification from the Owner (county superintendent) that all Owner training required by the contract documents has been conducted (SBA 159)
9. Contractor Evaluation Form (SBA 124)
10. Architect/Engineer Evaluation form (SBA 135)
11. Fire Marshall’s Certificate of Occupancy
12. SBA Certificate of Occupancy (SBA 146)
13. Affidavit of Debt Paid (SBA 177)
14. Notification of 11th month walkthrough date
15. Electronic & Hard copy of diagrammatic floor plan of new or renovated schools.  Provide the following items:
   a. One line drawing of floor plans including only diagrammatic walls, exiting, doors and windows, existing school
   b. One line drawing with all school access safety data (submit electronic file to Office of Homeland Security)

   c. One line drawing including only walls, doors, windows, room number/names and color coded HVAC zones with multi-zone equipment located in the HVAC zone

16. Provide a Final TAB report
17. Provide Final Commissioning Report when applicable
18. Prepare quality training videos
 
 
MULTI-PRIME CONTRACTORS – CONSTRUCTION SCHEDULE COORDINATION 
The general trade contractor shall coordinate with other prime contractors in order to establish a coordinated project construction schedule as soon as construction contracts are awarded.  The coordinated construction schedule shall be submitted to the owner, architect and SBA for review and approval prior to submission of the second application for payment.  The SBA will not process the second project application for payment if the construction schedule has not been approved and no further payments will be processed without an approved schedule.
 
Multi-prime contractors shall cooperate with the general trade contractor and comply with the “Project Construction Schedule” and conduct work so as not to interfere or hinder the progress or completion of the work.  All prime contractors shall be clearly notified in the bidding documents that the timely submission of the coordinated construction schedule to the owner, architect and SBA shall be linked to the approval of progress payments.
 
 
ENVIRONMENTAL STUDY AND ASBESTOS INSPECTION PROCEDURES FOR DEMOLITION 
1. An environmental study (where required) shall identify existing conditions and site and structure hazards.
2. The Asbestos Inspection Reports shall thoroughly locate and quantify any and all asbestos containing materials located in a structure.
3. Samples shall be taken from areas based upon both selective and random sampling strategies depending upon the nature of the suspect material and its condition, size and type.
4. Asbestos Inspection Reports shall contain the following:
   a. Summary with a description, location, quantity and results of the laboratory analysis of each sample
   b. Drawings with location of sampling points and any asbestos on that respective floor of the building

   c. Laboratory sample analysis

5. Asbestos Inspection Reports shall include materials not only in visible spaces, but also in and behind other materials including the following but not limited to:
   a. Material content of floor tile
   b. Mastics below floor covering and behind rubber base
   c. Material content of ceiling tile
   d. Discs above ceiling tiles
   e. Material content of plaster and sheetrock
   f.  Material content of fireproofing
   g. Material content of insulation
   h. Exterior finish material
   i.  Window glazing
   j.  Material content of chalkboards

   k. Material content of roof coating and sealants

6. Pertinent site hazard conditions shall be provided in all demolition and site preparation bidding documents.