Current Agenda

 AGENDA
SCHOOL BUILDING AUTHORITY OF WEST VIRGINIA

Held At:

School Building Authority of West Virginia
2300 Kanawha Boulevard, East 
Charleston, West Virginia

Monday, October 29, 2018
8:30 a.m.
Tuesday, October 30, 2018
8:30 a.m.



 I.  CALL TO ORDER – Mr. Brian Abraham


 II.  ACKNOWLEDGMENTS AND RECOGNITIONS


III.  APPROVAL OF MINUTES – Mr. Brian Abraham
SBA Quarterly Meeting Minutes for September 17, 2018 - (Action) ATTACHMENT A.pdfATTACHMENT A.pdf


IV.  EXECUTIVE DIRECTOR'S REPORTS - Mr. David Roach


V.  CEFP AMENDMENTS – Mr. David Roach 
The following amendments to County Comprehensive Educational Facilities Plans (CEFPs) have been reviewed and are recommended for approval by the Staff of the SBA. The State Board of Education has acted on these amendments.  Approval of these amendments does not necessarily reflect support for funding of the projects within the Amendment, it means the County followed the proper Amendment Process. The County’s’ complete Amendment submittal will be available upon request.  

A.  Kanawha County – (Action) ATTACHMENT B.pdfATTACHMENT B.pdf 
The Kanawha County Board of Education requests approval of an amendment to its 2010-2020 CEFP.  This amendment adds a secure vestibule, relocates the office suite, clinic, and itinerant offices at Alum Creek Elementary School.  The existing office area will become a classroom, eliminating the need for a portable classroom. 

Kanawha County has complied with the SBA’s CEFP Amendment process and based on this, Executive Director Roach respectfully recommends approval of this amendment.

B.  Ohio County – (Action) ATTACHMENT C.pdfATTACHMENT C.pdf
The Ohio County Board of Education requests approval of an amendment to its 2010-2020 CEFP.  This amendment includes renovations and in some cases additions at all the District’s 13 schools based on the scope of the 2018 School Bond that successfully passed in May 2018.  The scope of work includes classroom renovations, security/safety improvements, HVAC upgrades and life safety renovations.

Ohio County has complied with the SBA’s CEFP Amendment process and based on this, Executive Director Roach respectfully recommends approval of this amendment.

C.  Pleasants County – (Action) ATTACHMENT D.pdfATTACHMENT D.pdf 
The Pleasants County Board of Education requests approval of an amendment to its 2010-2020 CEFP.  This amendment includes HVAC and roofing renovations in the kitchen and cafeteria area, as well as restroom renovations at St. Mary’s Elementary School, HVAC renovations at Belmont Elementary School, and plumbing infrastructure upgrades at Pleasants County Middle School.

Pleasants County has complied with the SBA’s CEFP Amendment process and based on this, Executive Director Roach respectfully recommends approval of this amendment. 


VI. FINANCE REPORTS – Ms. Sue Chapman

Funds Available for the 2019 NEEDs Projects – (Information) 
The available Funds for the School Construction Projects for FY2019 are approximately $45,000,000.


VII. PROJECT REVIEWS AND SUPERINTENDENT INTERVIEWS - (Information) - ATTACHMENT E
The Staff of the SBA has worked closely with the Counties submitting NEEDs Projects for funding consideration this year.  Provided in Attachment E is a summary of the projects, the finance plan, and staff comments.  Superintendents and Board Presidents have been invited to present their projects to the Authority and answer questions during the interview process.


VIII. CONSTRUCTION COMMITTEE – Mr. Steve Burton

A.  Amending the Established Guidelines for Distribution of Distressed County Funds - (Information) ATTACHMENT F.pdfATTACHMENT F.pdf 
During the September 17, 2018 Quarterly meeting, the Staff of the SBA presented to the Authority a set of guidelines established in response to the Emergency Facility Repair or Replacement Fund for Financially Distressed Counties (the Distressed County Fund).  These guidelines were developed by the Staff in conjunction with Superintendents of Counties on the WVDE watch list and have been adopted to provide a standard and a process for the distribution of these funds. 

After fielding requests of varying degrees of emergency from eligible counties and revisiting the intent of the law as written in WV Code §18-9D-4d, the Staff recommends a modification to the guidelines to ensure the functionality of core spaces is included in the description of funding eligibility.  The amended Guidelines for Distribution of Distressed County Funds are provided in ATTACHMENT F

B.  Webster County – Request for the Distressed County Funds – (Action) ATTACHMENT G.pdfATTACHMENT G.pdf 
The Webster County Board of Education requests up to $54,110 for water infiltration and condensation repairs to the gymnasium space at Glade Elementary School.  This elementary school core space has been closed indefinitely until repairs can be made.  The issues stem from a conditioning unit that has since been repaired but left damp, heavy insulation over the gym that has now sagged and separated from the roof causing additional condensation.  The exterior walls and foundations have filled with water due to the ground sloping toward the facility and the loss of a gutter. The county proposes mitigation measures and repairs as outlined in ATTACHMENT G.  Ken Hughart of the WV Department of Education Office of School Facilities and Mike Hall of the SBA have visited this site to verify the severity of need.  Webster County is currently on the “watch list” of the West Virginia Department of Education. 

The Construction Committee recommends the approval of the Full Authority for Webster County to receive $54,110 for water infiltration and condensation repairs at Glade Elementary School from the Distressed County Fund. 


IX.  FINANCE COMMITTEE – Mr. Bart Willis

A.  SBA Hiring Tax Counsel – (Action)
The Finance Committee recommends to the Full Authority approval for the Staff of the SBA to hire a Tax Attorney to assist with the matter involved with interest incurred on Tax Credit Bonds of 2009A, 2009B, and 2010A.  This recommendation is made with the understanding that the cost will not exceed $50,000. 

B.  Construction Funds – (Action)
The Finance Committee recommends to the Full Authority approval for the Staff of the SBA to explore options for new funding opportunities for Construction Projects.


X.  FUTURE MEETINGS
NEEDs Quarterly Meeting for Project Selection - December 10, 2018

Dates for 2019 Quarterly Meetings – (Information)
March 18, 2019 
June 17, 2019
September 16, 2019
November 4 and 5, 2019 – Superintendent Interviews
December 9, 2019 – NEED Grant Award Meeting

Executive Director Roach requests the Authority to review the above dates and advise of any conflicts in scheduling.  Should there be no conflicts action will be taken to approve these meeting dates at the December 10, 2018 Quarterly Meeting.


XI.  ADJOURNMENT – (Action)