Current Agenda

 
AGENDA
SCHOOL BUILDING AUTHORITY OF WEST VIRGINIA
 
To Be Held at
The West Virginia Lottery
900 Pennsylvania Avenue
Tenth Floor Conference Room
Charleston, West Virginia
 
December 10, 2018
9:30 a.m.
 
 
 
I.    CALL TO ORDER
 

II.   ACKNOWLEDGMENTS AND RECOGNITIONS
 

III.  APPROVAL OF MINUTES – Chairman Brian Abraham
 
A. October 22, 2018 Special Meeting – (Action) – Attachment-A.pdfAttachment-A.pdf

B. October 29 and 30, 2018 Superintendent Interviews Meeting – (Action) – Attachment-B.pdfAttachment-B.pdf

C. November 26, 2018 Special Meeting – (Action) – Attachment-C.pdfAttachment-C.pdf


IV.  EXECUTIVE DIRECTOR’S REPORT
– Mr. David L. Roach
 
A. Appointment of Officers for 2019 – (Action)
In accordance with the WV Code §18-9D-1(b), the Authority shall annually elect one of its public members as vice chair and shall appoint a secretary, who need not be  
a member of the Authority and who shall keep records of its proceedings.

I respectfully recommend that the Authority fulfill this requirement and select officers for 2019.
 
B. P-Card Review – (Information) – Attachment-D.pdfAttachment-D.pdf
One of the requirements of the P-Card Program is for the Board/Authority members to review all purchases made by staff.  As such, Attachment D provides an     
itemized   list of the SBA’s card usage for the period of August 16, 2018 thru November 15, 2018.
 

V.  CEFP AMENDMENTS
- Mr. Ben Ashley
 
The following amendments to county Comprehensive Educational Facilities Plans (CEFPs) have been reviewed and are recommended for approval by the Architectural   
Staff of the SBA and reviewed and approved by the State Department of Education.  Complete amendment submittals will be available for review upon request.  The 
following Amendments are submitted for your review and approval: 
 
A. Harrison County’s CEFP Amendment – (Action) - Attachment-E.pdfAttachment-E.pdf
The Harrison County Board of Education requests approval of an amendment to its 2010–2020 CEFP.  This amendment renovates the United High School facility; to 
consolidate Adamston and Wilsonburg Elementary Schools; move United High School students to the Adamston Elementary School and close the Wilsonburg 
Elementary School building. 

Harrison County has complied with the SBA CEFP Amendment Process and based on this, the Executive Director respectfully recommends approval of this amendment.
 
B. Roane County’s CEFP Amendment – (Action) – Attachment-F.pdfAttachment-F.pdf
The Roane County Board of Education requests approval of an amendment to its 2010-2020 CEFP.  This amendment would construct safe school entrances at Roane   
County High; Geary Elementary/Middle; Walton Elementary/Middle; Spencer Elementary; and Spencer Middle Schools.

Roane County has complied with the SBA CEFP Amendment process and based on this, the Executive Director respectfully recommends approval of this amendment.
 
C. Wayne County’s CEFP Amendment – (Action) – Attachment-G.pdfAttachment-G.pdf
The Wayne County Board of Education requests approval of an amendment to its 2010-2020 CEFP.  This amendment would replace roofs at Tolsia High; Prichard  
Elementary; Vinson Middle; Lavalette Elementary; Kellogg Elementary and Ceredo-Kenova Middle Schools.

Wayne County has complied with the SBA CEFP Amendment process and based on this, the Executive Director respectfully recommends approval of the amendment.
 
D. Webster County’s CEFP Amendment – (Action) – Attachment-H.pdfAttachment-H.pdf
The Webster County Board of Education requests approval of an amendment to its 2010- 2020 CEFP.  This amendment would add a safe school entrance; HVAC 
replacement; and renovations to Webster Springs Elementary School.

Webster County has complied with the SBA CEFP Amendment process and based on this, the Executive Director respectfully recommends approval of this amendment.



VI. FINANCE REPORTS
– Ms. Sue Chapman
 
A. SBA Profit and Loss Statement - (Information) - HANDOUT 
Chief Financial Officer Sue Chapman will present the SBA Profit and Loss Statement for the period ending November 30, 2018. 
 
B. Revisions to SBA Investment Policy – (Action) - HANDOUT
A copy of the revised SBA Investment Policy will be handed out for review by the Authority.  These revisions have been reviewed by the SBA Finance Committee and
Financial Advisor David Kirby, Sr. Vice President with BB&T’s Scott & Stringfellow. The Executive Director respectfully recommends approval of the revised SBA
Investment Policy as presented.   
 
C. School Construction Funds Available for Distribution - (Action)
CFO Chapman offers the breakdown of funds available for distribution as follows:

A total of $45,814,020 is available for funding School Construction NEEDs Project Awards.  The following is a breakdown of the funding:

  • $35,845,818 - FY 2019 Appropriation to the SBA Construction Fund
  • $9,968,202 - FY 2020 Appropriation to the SBA Construction Fund

A total of $26,184,713 is required from the SBA Investment Fund for the School Construction Roofing/HVAC Priority List. The Executive Director respectfully                     requests approval.                  
   

VII.  DELIBERATION AND SELECTION OF PROJECTS – Mr. Ben Ashley and Ms. Angie Bradley

NEEDs Funds Deliberation and Selection of Projections - (Action) - Attachment-I.pdfAttachment-I.pdf

For your review, the Staff of the SBA has provided staff comments regarding each of the projects submitted for 2019 NEEDs Funding in Attachment I.  Ben Ashley and  Angie Bradley will provide a review of these comments and the Architectural Staff will be available to answer any questions the Authority may have regarding the  projects.  At the conclusion of the review, the Authority will consider each project submitted and select those to be funded in the 2019 Cycle. 

 
VIII. FUTURE MEETINGS – (Action)
 
Executive Director Roach requests the Authority review the following dates and advise of any conflicts in scheduling.  Should there be no conflicts he requests the   
Authority to approve these 2019 meeting dates. 
 
Dates for 2019 Quarterly Meetings:
      March 18, 2019 
      June 17, 2019 – MIP and Three Percent Funding
      September 16, 2019
      November 4 and 5, 2019 – Superintendent Interviews
      December 9, 2019 – NEEDs Grant Funding
 

IX. ADJOURNMENT