Current Agenda

The West Virginia Lottery Building
900 Pennsylvania Avenue
10th Floor Conference Room
Charleston, West Virginia 25302

Quarterly Meeting
Monday, December 15, 2025
10:00 A.M.

I. CALL TO ORDER

II. ACKNOWLEDGEMENTS AND RECOGNITIONS

A. Authority Member Update – (Information) 
Executive Director Neptune will announce and welcome the newest authority member, Mr. Bryan Hoylman.

III.  APPROVAL OF MINUTES 

A. SBA Meeting Minutes November 3-4, 2025 – (Action) – ATTACHMENT A.pdf

IV. EXECUTIVE DIRECTOR'S REPORTS

P-Card Review – (Information) – HANDOUT

One of the requirements of the P-Card Program is for the Authority to review all purchases made by the SBA staff. As such, the Handout provides an itemized list of the SBA's card usage for the FY2026 period of July 1 – November 30, 2025.

V. FINANCE REPORT – CFO Jordan Kirk

A. SBA Budget vs Actual Financial Report - (Information) – ATTACHMENT B.pdf
CFO Kirk will present the SBA's Profit and Loss Statements for the FY2026 period ending 11/30/2025.

B. SBA Grant Awards Report – (Information) –ATTACHMENT C.pdf
CFO Kirk will present the Grant Awards Report for all SBA Active Grants.

C. Audit Report Update – (Information) 
CFO Kirk will provide a final audit report update.

VI.    CEFP AMENDMENTS – Executive Director Neptune  

The following amendments to County Comprehensive Educational Facilities Plans (CEFPs) have been reviewed and are recommended for approval by the SBA Staff. The State Board of Education has acted on these amendments. Approval of these amendments does not necessarily reflect support for funding of the projects within the Amendments; it means the counties followed the proper Amendment Process. The counties' complete Amendment submittals will be available upon request. The following Amendments are submitted for your review and approval: 

A. Wayne County Board of Education CEFP Amendment – (Action) – ATTACHMENT D.pdf
The Wayne County Board of Education requests approval to amend its CEFP to add and make a top priority safe school entries at East Lynn Elementary School, Lavalette Elementary School, Dunlow Elementary School, and Genoa Elementary School.

Wayne County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

B. Pendleton County Board of Education CEFP Amendment – (Action) – ATTACHMENT E.pdf
The Pendleton County Board of Education requests approval to amend its CEFP to include reroofing and HVAC projects at Brandywine Elementary School and a reroofing project at Pendleton County
Middle/High School.

The Pendleton County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

C. Berkeley County Board of Education CEFP Amendment – (Action) – ATTACHMENT F.pdf
The Berkeley County Board of Education requests approval to amend its CEFP to include the expansion of the kitchen and gym/cafeteria at Tomahawk Elementary School, Spring Mills Campus roadway improvements, Queen Street district office facility improvements, cafeteria and kitchen updates at Musselman and Martinsburg High Schools, HVAC upgrades throughout the county, adaptive reuse of an existing facility for a regional CTE Center, reconfiguration of Gerrardstown Elementary School, and removal of New South Berkeley Intermediate School from the priority list. The projects are planned to be funded through local funds.

The Berkeley County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

D. Mason County Board of Education CEFP Amendment – (Action) – ATTACHMENT G.pdf
The Mason County Board of Education requests approval to amend its CEFP to include the WVBE and the SBA for approval. The Mason County Board of Education requests approval to amend its CEFP to include the expansion of a Diesel Technology Program at Mason County Career Center. The project is planned to be funded through a grant received from the SBA
​
The Mason County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.​

E.  Barbour County Board of Education CEFP Amendment – (Action) –ATTACHMENT H.pdf
The Barbour County Board of Education requests approval to revise its CEFP to reflect the proposed closures of Belington Middle School, Kasson Elementary/Middle School (Grades 6-8 only), and Philippi Middle School, and to consolidate them into Philip Barbour High School beginning with the 2026-2027 school year. In addition, Grade 5 students from Philippi Middle School are proposed to be merged into Philippi Elementary School, and Grade 5 students from Belington Middle School are proposed to be merged into Belington Elementary School for the 2026-2027 school year. The Barbour County Board of Education further requests approval to include the closure of Junior Elementary School at the end of the 2026–2027 school year and to merge all students from Junior Elementary School and Belington Elementary School into the vacated Belington Middle School building beginning with the 2027–2028 school year.

The Barbour County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

F. Logan County Board of Education CEFP Amendment – (Action) – ATTACHMENT I.pdf
Michele Blatt, State Superintendent of Schools, in her acting capacity as the Board of Education in Logan County, requests approval to revise Logan County's 2020-2030 CEFP to include the closure of Verdunville Elementary School and its merger into Omar Elementary School. This amendment also reprioritizes multiple projects to reflect current facility needs.  This closure is not contingent on any other actions and is proposed to occur at the end of the 2025-2026 school year.

Logan County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

G. Randolph County Board of Education CEFP Amendment – (Action) – ATTACHMENT J.pdf
The Randolph County Board of Education requests approval to amend its CEFP to reflect the closure of North Elementary School and its merger into Jennings Randolph Elementary School and the closure of Harman School and its merger into Jennings Randolph Elementary School, Elkins Middle School, and Elkins High School.  All actions are proposed to be effective for the 2026-2027 school year and are not pending any other actions.    

Randolph County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

H.  Roane County Board of Education CEFP Amendment – (Action) – ATTACHMENT K.pdf
The Roane County Board of Education requests approval to revise its 2020-2030 CEFP to include the closure of Geary and Walton Elementary/Middle Schools and their consolidation into Spencer Elementary (Grades K-5) and Spencer Middle School (Grades 6-8). Also, it is proposed to consolidate all Roane County PreK students into a designated PreK space at Roane County High School. These closures are not contingent on any other actions and are proposed to occur at the end of the 2025-2026 school year. 

Roane County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

I. Upshur County Board of Education CEFP Amendment – (Action) –ATTACHMENT L.pdf
Michele Blatt, State Superintendent of Schools, in her acting capacity as the Board of Education in Upshur County, requests approval to revise Upshur County's 2020-2030 CEFP to include the closure of Rock Cave Elementary School and its consolidation into French Creek Elementary School. This closure is not contingent on any other actions and is proposed to occur at the end of the 2025-2026 school year.

Upshur County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

J. Wetzel County Board of Education CEFP Amendment – (Action) – ATTACHMENT M.pdf
The Wetzel County Board of Education requests approval to revise its 2020-2030 CEFP to include the closures of Magnolia High School, Valley High School, Short Line School (Grades 6-8 Only), New Martinsville School (Grades 6-8 Only), and Hundred Heritage School (Grades 6-8 Only), and their consolidation into a newly constructed school in Porter Falls, West Virginia. These closures are not contingent on any other actions and are proposed to occur upon completion of the new school.

Wetzel County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

VII.  PERSONNEL COMMITTEE – Chairman Gary Price

A. Filling Vacancy of Coordinator of Architectural Services Position – (Action)
The Personnel Committee respectfully requests that the full Authority approve the hiring/moving of Shannon Driver, Executive Assistant, to fill the upcoming vacancy of Coordinator of Architectural Services, effective January 10, 2026, due to the retirement of current Coordinator of Architectural Services, Angie Bradley.

Executive Director Neptune respectfully requests that the full Authority approve the Personnel Committee's recommendation.

VIII. NEW BUSINESS

A. WV Academy Charter School Funding – (Action)
Executive Director Neptune respectfully recommends that the WV Academy Charter School's grant for $3 million dollars be rescinded. This recommendation is due to a change in administration, which resulted in a change in the direction of the project's scope.

B. Selection of Projects - (Action) - HANDOUT
Executive Director Neptune will present to the Authority the rankings and recommendations regarding each of the projects submitted for FY2026 NEEDs funding consideration. Based on the availability of funding, Executive Director Neptune respectfully recommends the Authority approve funding the projects
 listed in the Handout.
IX. FUTURE MEETINGS 

 TBD

X.  ADJOURNMENT – (Action)