Current Agenda

To Be Held At:
 
The West Virginia Lottery Building
900 Pennsylvania Avenue
10th Floor Conference Room
Charleston, West Virginia 25302

Quarterly Meeting
Tuesday, December 17, 2024
10:00 A.M.

                                                        
I. CALL TO ORDER

II. APPROVAL OF MINUTES

SBA Meeting Minutes November 18-19, 2024 – (Action) – ATTACHMENT A.pdf

III. EXECUTIVE DIRECTOR'S REPORTS

A. P-Card Review – (Information) – HANDOUT

One of the requirements of the P-Card Program is for the Authority to review all purchases made by the SBA staff. As such, the Handout provides an itemized list of the SBA's card usage for the FY2025 period July 1-November 30, 2024.

IV. FINANCE REPORT – CFO Jordan Kirk

A. SBA Budget vs Actual Financial Report - (Information) – ATTACHMENT B.pdf
CFO Kirk will present the SBA's Profit and Loss Statements for the FY2025 period ending November 30, 2024.

B. SBA Grant Awards Report – (Information) –ATTACHMENT C.pdf
 CFO Kirk will present the Grant Awards Report for all SBA Active Grants.

C.  Audit Report Update – (Information)
 CFO Kirk will provide a final audit report update.

CEFP AMENDMENTS – Executive Director Neptune  

The following amendments to County Comprehensive Educational Facilities Plans (CEFPs) have been reviewed and are recommended for approval by the SBA Staff. The State Board of Education has acted on these amendments. Approval of these amendments does not necessarily reflect support for funding of the projects within the Amendments; it means the counties followed the proper Amendment Process. The counties' complete Amendment submittals will be available upon request. The following Amendments are submitted for your review and approval: 

A.  Clay County Board of Education CEFP Amendment – (Action) – ATTACHMENT D.pdf
The Clay County Board of Education requests approval to revise their 2020-2030 CEFP to include the closure and consolidation of Clay County Middle School into Clay Elementary School, Big Otter Elementary School, and Clay County High School. This closure is contingent upon SBA Funding for an addition to Clay County High School and is proposed to occur at the end of the 2026-2027 school year.  Changes in a county's CEFP are for planning only, and any proposed closures are pending the completion and approval of the official closure procedures found in Policy 6204, School Closings or Consolidations.

Clay County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

B.  Wetzel County Board of Education CEFP Amendment – (Action) – ATTACHMENT E.pdf
The Wetzel County Board of Education requests approval to include the closure and consolidation of multiple schools within the county. It is proposed that Hundred High School be consolidated into Valley High School; and Paden City High School be consolidated into Magnolia High School (Grades 9-12) and New Martinsville School (Grades 7-8). These closures are proposed to occur at the end of the 2024-2025 school year.  Changes in a county's CEFP are for planning only, and any proposed closures are pending the completion and approval of the official closure procedures found in Policy 6204, School Closings or Consolidations.

Wetzel County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

C.  Wood County Board of Education CEFP Amendment – (Action) – ATTACHMENT F.pdf
The Wood County Board of Education requests approval to approval to remove the consolidation of Fairplains Elementary School and Franklin Elementary School and replace that proposed action with the merger of Fairplains Elementary School into the existing Martin Elementary School. Changes in a county's CEFP are for planning only, and any proposed closures are pending the completion and approval of the official closure procedures found in Policy 6204, School Closings or Consolidations.

Wetzel County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

VI. NEW BUSINESS

A. Raleigh County Board of Education Requests an Extension – (Action) - ATTACHMENT G.pdf
Raleigh County Board of Education requests a time extension regarding completion of the Park Middle School project. The original date for substantial completion was September 24, 2024, while the request completion date is June 30, 2025. This request is the result of local government delay in permitting, product delay by manufacturers, delay in bidding of Phase II and contractor's revised anticipated substantial completion date of spring 2024.

Executive Director Neptune respectfully recommends that the Authority approve Raleigh Couty Board of Education's extension request.

B. Cabell County Board of Education Requests an Extension – (Action) -ATTACHMENT H.pdf

Cabell County Board of Education requests a time extension regarding the new Meadows Elementary School. Due to factors beyond the district's control, the Department of Environmental Protection (“DEP") delayed approving the site work application. The delay stemmed from concerns raised by citizens about the school's location, prompting the DEP to require a public hearing and waiting period. Due to these unforeseen challenges, Cabell County Board of Education requests an extension until December 31, 2025.

Executive Director Neptune respectfully recommends that the Authority approve Cabell Couty Board of Education's extension request.​

C. Selection of Projects - (Action) - HANDOUT
Executive Director Neptune will present to the Authority the rankings and recommendations regarding each of the projects submitted for FY2025 NEEDs funding consideration. Based on the availability of funding, Executive Director Neptune respectfully recommends the Authority approve funding the projects listed in the Handout.
 
VII. FUTURE MEETINGS 

TBD

VIII. ADJOURNMENT – (Action)