Current Agenda

To Be Held At: 
School Building Authority of WV
2300 Kanawha Boulevard, East
Charleston, WV 25311

Quarterly Meeting
Tuesday, April 1, 2025
10:00 A.M.

I.   CALL TO ORDER 

II.  ACKNOWLEDGEMENTS AND RECOGNITIONS

III. APPROVAL OF MINUTES

A. SBA Quarterly Meeting Minutes December 17, 2024 – (Action) –ATTACHMENT A.pdf

B. SBA Special Meeting Minutes February 19, 2025 – (Action) – ATTACHMENT B.pdf

IV.   EXECUTIVE DIRECTOR'S REPORTS

A. P-Card Review – (Information) – HANDOUT
One of the requirements of the P-Card Program is for the Authority to review all purchases made by the SBA staff. As such, the Handout provides an itemized list of the SBA's card usage for the FY2025 period of July 1, 2024 through February 28, 2025.

B. Active Project Status Updates – (Information) – HANDOUT
The SBA Architectural Services Staff has provided a status update for each active project that was funded by the School Building Authority. The information in the Handout provides a detailed update as of March 24, 2025.

C. Appointment of Officers for 2025 – (Action)
In accordance with WV Code §18-9D-1(b), the Authority shall annually elect one of its public members to serve as Vice-Chair and shall appoint a Secretary, who need not be a member of the Authority and who shall keep records of its proceedings. As such, Executive Director Neptune respectfully requests the Authority fulfill this requirement and select officers for 2025.

 V.  FINANCE REPORT – CFO Jordan Kirk

A. SBA Budget vs Actual Financial Report - (Information) – ATTACHMENT C.pdf
CFO Kirk will present the SBA's Profit and Loss Statement for the

B. SBA Grant Awards Report – (Information) – ATTACHMENT D.pdf
 CFO Kirk will present the Grant Awards Report for all SBA Active Grants.

VI. CEFP AMENDMENTS – Executive Director Neptune

The following amendments to County Comprehensive Educational Facilities Plans (CEFPs) have been reviewed and are recommended for approval by the SBA Staff. The State Board of Education has acted on these amendments. Approval of these amendments does not necessarily reflect support for funding of the projects within the Amendments; it means the counties followed the proper Amendment Process. The counties' complete Amendment submittals will be available upon request. The following Amendments are submitted for your review and approval: 

A. Tyler County Board of Education CEFP Amendment – (Action) – ATTACHMENT E.pdf
The Tyler County Board of Education requests approval to revise its 2020-2030 CEFP to include the closure and consolidation of Arthur I. Boreman Elementary School and Sistersville Elementary School into a new Tyler Consolidated Elementary School. These closures are not contingent on any other actions and are proposed to occur upon the projected completion of a new Tyler Consolidated Elementary School for the 2027-2028 school year. 

Tyler County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

B. Monroe County Board of Education CEFP Amendment – (Action) – ATTACHMENT F.pdf
The Monroe County Board of Education requests approval to revise its project priority list to include upgrades to the HVAC system at James Monroe High School. The project is planned to be funded through local funds and a grant from the SBA.

Monroe County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.

VII. NEW BUSINESS

A.  Roane-Jackson Technical Center Requests an Extension – (Action) – ATTACHMENT G.pdf
The Roane-Jackson Technical Center requests a grant extension regarding the Multi-County/Statewide Grant Award for the Electrical and HVAC/Plumbing Classroom Project. Following the receipt of bids and execution of the construction contract, the contractor's anticipated completion date extends beyond the current grant contract expiration date of July 1, 2025. To ensure the project is fully completed and all grant requirements are met, Roane-Jackson Technical Center requests a twelve-month extension of the grant term, with a new expiration date of July 1, 2026.

Executive Director Neptune respectfully recommends that the Authority approve Roane-Jackson Technical Center's grant extension request.

B. Calhoun-Gilmer Career Center Requests an Extension – (Action) – ATTACHMENT H.pdf
Calhoun-Gilmer Career Center requests a grant extension until September 1, 2025 regarding the Calhoun-Gilmer Career Center Welding Technology and Culinary Classroom Renovations. This request is due to an approved change order for the project.

Executive Director Neptune respectfully recommends that the Authority approve Calhoun-Gilmer Career Center's grant extension request.

C.  Wayne County Board of Education Requests an Extension – (Action) – ATTACHMENT I.pdf
Wayne County Board of Education requests a grant extension requests a grant extension regarding the Wayne Elementary School Pre-K Classroom Addition project. The original deadline for the project is July 7, 2025. However, delays have been encountered regarding starting the project due to bids that exceeded the budgeted amount, which necessitated a redesign and a second round of bidding. Additionally, multiple weather delays have also occurred. Given these unforeseen circumstances, Wayne County Board of Education respectfully requests an extension of the project until December 31, 2025.

Executive Director Neptune respectfully recommends that the Authority approve Wayne County Board of Education's grant extension request.

D. Discussion of Public Charter Schools Funding – (Information) – HANDOUT
Executive Director Neptune will discuss with the Authority the the projects submitted for FY2025 public charter schools funding consideration. 

VIII. FUTURE MEETINGS 

June 23, 2025 - location to be determined

IX.  ADJOURNMENT – (Action)