Current Agenda

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​

QUARTERLY MEETING AGENDA
SCHOOL BUILDING AUTHORITY OF WEST VIRGINIA

To Be Held At:

School Building Authority of WV
2300 Kanawha Boulevard, East
Charleston, WV 25311

Quarterly Meeting
March 24, 2026
10:00 A.M.


I.  CALL TO ORDER 

II. ACKNOWLEDGEMENTS AND RECOGNITIONS

Executive Director Neptune will welcome and introduce the new Executive Assistant, Cait Henson.

III. APPROVAL OF MINUTES 

A. SBA Quarterly Meeting Minutes December 15, 2025 – (Action) –ATTACHMENT A.pdf
B. SBA Special Telephonic Meeting Minutes February 4, 2026 – (Action) – ATTACHMENT B.pdf

IV. EXECUTIVE DIRECTOR’S REPORTS

A. P-Card Review – (Information) – HANDOUT
One of the requirements of the P-Card Program is for the Authority to review all purchases made by the SBA staff. As such, the Handout provides an itemized list of the SBA’s card usage for the FY206 period of July 1, 2025 through February 28, 2026.

B. Active Project Status Updates – (Information) – HANDOUT
The SBA Architectural Services Staff has provided a status update for each active project that was funded by the School Building Authority. The information in the Handout provides a detailed update as of March 24, 2026.

C. Appointment of Officers for 2026 – (Action)
In accordance with WV Code §18-9D-1(b), the Authority shall annually elect one of its public members to serve as Vice-Chair and shall appoint a Secretary, who need not be a member of the Authority and who shall keep records of its proceedings. As such, Executive Director Neptune respectfully requests the Authority fulfill this requirement and select officers for 2026. 

V. FINANCE REPORT – CFO Jordan Kirk

A. SBA Budget vs Actual Financial Report - (Information) – ATTACHMENT C.pdf
CFO Kirk will present the SBA’s Profit and Loss Statement for the FY2026 period ending February 28, 2026.

B. SBA Grant Awards Report – (Information) – ATTACHMENT D.pdf
 CFO Kirk will present the Grant Awards Report for all SBA Active Grants.​

VI. CEFP AMENDMENTS – Executive Director Neptune 

The following amendment to County Comprehensive Educational Facilities Plan (CEFP) has been reviewed and is recommended for approval by the SBA Staff. The State Board of Education has acted on this amendment. Approval of this amendment does not necessarily reflect support for funding of the projects within the Amendment; it means the county followed the proper Amendment Process. The county’s complete Amendment submittal will be available upon request. The following Amendment is submitted for your review and approval: 
 
A. Wayne County Board of Education CEFP Amendment – (Action) – ATTACHMENT E.pdf
The Wayne County Board of Education requests approval to change the identified closures of Dunlow Elementary School and Genoa Elementary School from being a consolidation into a new facility to a merger into Crum PreK-8 School, East Lynn Elementary School, and Wayne Elementary School. These closures are not contingent on any other actions and are proposed to occur at the end of the 2025-2026 school year. 

Wayne County Board of Education has complied with the SBA CEFP Amendment Process, and as such,  Executive Director Neptune respectfully recommends approval of this amendment.

VII. NEW BUSINESS 

A. Cabell County Board of Education’s Extension Request - (Action) - ATTACHMENT F.pdf 
Cabell County Board of Education requests an extension until December 31, 2026 for the Meadows Elementary School project. The project experienced unavoidable delays at its inception due to the required Department of Environmental (DEP) hearings. Despite these delays, the district was able to open Meadows Elementary for student occupancy last fall, while certain exterior and site related work remained incomplete. Following occupancy, additional delays occurred in connection with annexation requirements with the City of Huntington, which are detailed in the attachment.. Additionally, prolonged wet conditions throughout the fall, followed by continued unfavorable weather, have prevented the contractor from safely and properly performing the required work.

Executive Director Neptune respectfully requests that the Authority approve Cabell County Board of Education’s extension request.

B. Barbour County Board of Education’s Extension Request - (Action) - ATTACHMENT G.pdf
Barbour County Board of Education requests an extension until January 31, 2027 for the Philippi Elementary School electrical upgrades project. Bids for Philippi Elementary School and Belington Elementary School upgrades were received on May 15, 2025. Upon review of the bids received and further considerations to reduce overall project cost, Barbour County elected not to move forward with the project at that time. A second bid event was held on February 17, 2026, for electrical upgrades to Philippi Elementary School only. To minimize disruption to students and staff and to maintain a safe learning environment, construction is planned to occur during the summer of 2026 while school is not in session. As such, an extension of the current project timeline is necessary to align the construction schedule with the summer 2026 work window and allow proper time for project closeout. 

Executive Director Neptune respectfully requests that the Authority approve Barbour County Board of Education’s extension request.

C. Calhoun-Gilmer Career Center’s Extension Request - (Action) - ATTACHMENT H.pdf
Calhoun-Gilmer Career Center requests an extension until December 31, 2026 for the HVAC, lighting systems, and general renovations project. This request is due to timeline adjustments including delays in approvals for installation from the Fire Marshall’s office, request to approve change order for water waste treatment system repair, and multiple revisions to original architectural blueprints for several phases/components of the overall general renovation project.

Executive Director Neptune respectfully requests that the Authority approve Calhoun-Gilmer Career Center’s extension request.

D. Webster County Board of Education’s Extension Request - (Action) - ATTACHMENT I.pdf
Webster County Board of Education requests an extension until December 1, 2026 for the Webster County High School Sanitary Line Project. During the design process, the project team evaluated multiple options for replacing the existing sanitary line serving the school. It was determined that tying the new sanitary line into the sanitary service being installed for the new bus garage on the exterior of the building would be the most practical and least disruptive solution. The timeline for implementing this approach has resulted in a delay, as it was determined work should occur during the summer months to minimize disruption to students and staff. 

Executive Director Neptune respectfully requests that the Authority approve Webster County Board of Education’s extension request.

E. Putnam County Board of Education's Extension Request - (Action) - ATTACHMENT J.pdf
Putnam County Board of Education requests an extension until December 31, 2026 for the construction of the Eastbrook Wastewater Treatment Plan that was awarded in the fall of 2025. This request is due to winter weather that has caused delays in construction.​

Executive Director Neptune respectfully requests that the Authority approve Putnam County Board of Education’s extension request.

F. Berkeley County Board of Education's Extension Request - (Action) - ATTACHMENT K.pdf
Berkeley County Board of Education requests an extension until May 31, 2027 for the window replacement work at Hedgesville Middle School, Hedgesville High School, Opequon Elementary School, and Tuscarora Elementary School. This project was initially bid in June 2025 and redid in October 2025. Due to extended material lead times and the need to complete the majority of construction while students are out of school, the work will occur primarily during the summer months.

Executive Director Neptune respectfully requests that the Authority approve Berkeley County Board of Education’s extension request.

G.  Pocahontas County Board of Education's Extension Request - (Action) - ATTACHMENT L.pdf
Pocahontas County Board of Education requests an extension until December 31, 2026 to allow additional time for the completion of the electrical upgrades portion of the Major Improvement Project at Pocahontas County High School. It is anticipated that most of the project will be completed over the summer, with a projected completion date of August 2026. However, an extension is requested through December 31, 2026 to allow for any unforeseen delays related to material deliveries or supply chain issues.

Executive Director Neptune respectfully requests that the Authority approve Pocahontas County Board of Education’s extension request.

H. Taylor County Board of Education’s Extension Request - (Action) - ATTACHMENT M.pdf
Taylor County Board of Education requests an extension until May 31, 2027 for the project roof replacement and building renovations at Flemington Elementary. Additional change orders were approved to address concrete and new canopy for the school which was delayed due to poor weather.

Executive Director Neptune respectfully requests that the Authority approve Taylor County Board of Education’s extension request.

I. Grant County Board of Education’s Extension Request - (Action) - ATTACHMENT N.pdf
Grant County Board of Education requests an extension until May 21, 2027 for the Maysville Elementary School project two class room addition. This request is due to two bidding attempts; the first attempt with a single high bid, and the second attempt with a bid result from three bidders far extending the financial efforts by Grant County Schools.

Executive Director Neptune respectfully requests that the Authority approve Grant County Board of Education’s extension request.

J. South Branch Career and Technical Center’s Extension Request - (Action) - ATTACHMENT O.pdf
South Branch Career and Technical Center requests an extension until December 31, 2026 for the electrical upgrades and campus renovations that was initially bid on May 13, 2025. The scope of the project included the replacement of major electrical switch gear due to age, along with other electrical panel replacement campus-wide. The completion date was established to be August 15, 2026, which allowed the replacement of the switch gear to occur during the summer of 2026 to avoid a full building shutdown during school instructional hours prior to the expiration date.

Executive Director Neptune respectfully requests that the Authority approve South Branch Career and Technical Center’s extension request.

VIII.  MATTERS FROM THE AUTHORITY - (Information)​

IX. FUTURE MEETINGS 

June 23, 2026 - held at the WV Lottery Building

X. ADJOURNMENT – (Action)

​

​