Current Agenda

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QUARTERLY MEETING AGENDA​​
SCHOOL BUILDING AUTHORITY OF WEST VIRGINIA

To Be Held At: 

School Building Authority of WV
2300 Kanawha Boulevard, East
Charleston, WV 25311

Quarterly Meeting
September 15, 2025
10:00 A.M.

I. ALL TO ORDER 

II. ACKNOWLEDGEMENTS AND RECOGNITIONS

A. Authority Member Updates – (Information/Action)
Executive Director Neptune will provide an authority member update, including welcoming the newest authority members, Greg Wooten and Dr. Christopher Stansbury, and recommending a temporary Vice-Chair to fill the current vacancy until the next annual meeting vote in March 2026.​

III. APPROVAL OF MINUTES

A. SBA Quarterly Meeting Minutes June 23, 2025 – (Action) – ATTACHMENT A.pdf

IV. EXECUTIVE DIRECTOR'S REPORTS

A. Active Project Status Updates – (Information) – HANDOUT

The SBA Architectural Services Staff has provided a status update for each active project that was funded by the School Building Authority. The information in the Handout provides a detailed update as of September 15, 2025.

V. FINANCE REPORT – CFO Jordan Kirk

A. SBA Budget vs Actual Financial Report - (Information) – ATTACHMENT B.pdf
CFO Kirk will present the SBA's Profit and Loss Statements for the FY2025 period 6/1/25 through 6/30/25 and FY2026 period 7/1/2025 through 8/31/25.

B. SBA Grant Awards Report – (Information) – ATTACHMENT C.pdf
CFO Kirk will present the Grant Awards Report for all SBA Active Grants.

C. P-Card Review – (Information) – HANDOUT
One of the requirements of the P-Card Program is for the Authority to review all purchases made by the SBA staff. As such, the Handout provides an itemized list of the SBA's card usage for FY2026 July 1, 2025 through August 31, 2025.

VI. CEFP AMENDMENTS – Executive Director Neptune  

The following amendment to County Comprehensive Educational Facilities Plans (CEFPs) has been reviewed and is recommended for approval by the SBA Staff. The State Board of Education has acted on this amendment. Approval of this amendment does not necessarily reflect support for funding of the projects within the Amendment; it means the county followed the proper Amendment Process. The county’s complete Amendment submittal will be available upon request. The following Amendment is submitted for your review and approval: 

A. Roane County Board of Education CEFP Amendment – (Action) – ATTACHMENT D.pdf
The Roane County Board of Education requests approval to relocate fifth-grade students from Spencer Middle School (SMS) to Spencer Elementary School (SES), reconfiguring SES as a PreK-5 facility and SMS as a 6-8 facility. Adequate space is available at SES to accommodate the students, and no project or scope changes are required. This proposed reconfiguration is scheduled to take effect with the start of the 2025-2026 school year.

Roane County Board of Education has complied with the SBA CEFP Amendment Process, and as such, Executive Director Neptune respectfully recommends approval of this amendment.​

VII. NEW BUSINESS

A. Lincoln County Board of Education Requests an Extension – (Action) – ATTACHMENT E.pdf
The Lincoln Board of Education requests an extension of the project grant for the Duval PK-8 School project. The current grant expires on December 31, 2025; however, due to unavoidable design and construction-related delays, they are requesting that the grant be extended to allow for a new substantial completion date of November 17, 2026.​

Executive Director Neptune respectfully recommends that the Authority approve Lincoln County Board of Education’s grant extension request.

B. Proposal to Permit Reimbursement Funding for Elementary School Gyms – (Information) – HANDOUT
Executive Director Neptune with discuss with the Authority the proposal to permit reimbursement funding for elementary school gymnasiums.

VIII. FUTURE MEETINGS

November 3-4, 2025 – NEEDs Project Superintendent Interviews - Held at the SBA
December 15, 2025 - Quarterly Meeting held at the WV Lottery Building ​

IX.  ADJOURNMENT – (Action)