Past Agenda


QUARTERLY  MEETING AGENDA
SCHOOL BUILDING AUTHORITY OF WEST VIRGINIA

To Be Held At:
 
WV Lottery Building
900 Pennsylvania Avenue, 10th Floor
Charleston, WV 25302
 
December 11, 2023
9:30 A.M.


I.  CALL TO ORDER 
II. ACKNOWLEDGEMENTS AND RECOGNITIONS

III. APPROVAL OF MINUTES

A. SBA Special Telephonic Meeting Minutes November 8, 2023 – (Action) – ATTACHMENT__A.pdf

B. SBA Meeting Minutes – November 13-14, 2023 – (Action) - ATTACHMENT__B.pdf

IV.   EXECUTIVE DIRECTOR'S REPORTS

A. P-Card Review – (Information) – HANDOUT
One of the requirements of the P-Card Program is for the Authority to review all purchases made by the SBA staff. As suchthe Handout provides an itemized list of the SBA's card usage for FY2024 July 1, 2023 through November 30, 2023.

B. Active Project Status Updates – (Information) – HANDOUT
The SBA Architectural Services Staff has provided a status update for each active project that was funded by the School Building Authority. The information in the Handout provides a detailed update as of December 11, 2023.

V. FINANCE REPORT – CFO Jordan Kirk

A.  SBA Budget vs Actual Financial Report - (Information) – ATTACHMENT__C.pdf
CFO Kirk will present the SBA's Profit and Loss Statements for the FY2023 period ending November 30, 2023.

B. SBA Grant Awards Report – (Information) – ATTACHMENT__D.pdf
 CFO Kirk will present the Grant Awards Report for all SBA Active Grants.

C.  Audit Report Update – (Information)
CFO Kirk will provide an audit update.

VI. NEW BUSINESS

A.  Monongalia County Bond Presentation – (Action) – ATTACHMENT__E.pdf
The Monongalia County Board of Education requests approval to include the School Building Authority as a part of the finance plan of their proposed upcoming capital improvement bond election. This request is not a funding commitment at this time; rather, it is a request to include the SBA as an identified source of funding for the bond projects, contingent upon successful passage of the proposed bond election and final approval by SBA of the project and plan. 

The Monongalia County Board of Education is currently preparing a Bond Election Order (including a sample ballot) in connection with the issuance of its general obligation public school bonds in the approximate amount of $125,000,000, as outlined in Attachment E. Deputy Superintendent Donna Talerico will be recognized to present the proposed bond and associated finance plan.​

Executive Director Neptune respectfully recommends that the Authority approve Monongalia County's bond and finance plan to be released to the voters of Monongalia County, including requiring a proviso in any materials related to the bond call describing that the SBA portion of the total project cost is contingent upon successful passage of the proposed bond election and final approval by SBA of the project and plan, the language of which proviso is to be approved by the Executive Director prior to release. This recommendation does not include a commitment of funds at this time; only an approval of the finance plan contingent upon successful passage of the proposed bond election and final approval by SBA of the project and plan. 

B. Selection of Projects - (Action) - HANDOUT
Executive Director Neptune will present to the Authority the rankings and recommendations regarding each of the projects submitted for FY2024 NEEDs funding consideration. Based on the availability of funding, Executive Director Neptune respectfully recommends the Authority approve funding the projects listed in the Handout.
 
VII. FUTURE MEETINGS 

Future 2024 meeting dates will be announced early next year

VIII.    ADJOURNMENT – (Action)