Comprehensive Educational Facilities Plan (CEFP) 2020

REVISED 2020 CEFP SUBMISSION DEADLINES

Phase III - July 1, 2020   Wednesday, September 30, 2020

CEFP 2020 Kickoff

The School Building Authority and the West Virginia Department of Education (WVDE) are excited to announce the kickoff of the 2020 comprehensive educational facilities plan (CEFP) planning process.  County boards of education are required by law to have an approved ten-year CEFP active and on file with the WVDE and the SBA.  Since the last planning cycle concluded in 2010, several counties have amended their CEFP to reflect completed projects and changes in the educational philosophy adopted by the local board.  However, county boards are required to revisit all previous data and formulate a new CEFP every ten years.  

It is imperative that the planning process for the new CEFP will be well organized and properly sequenced to ensure positive results.  To help in achieving this goal, the state has partnered with two contractors, Dude Solutions and Alpha Facilities Solutions.  Dude Solutions will provide framework and database to digitally house all information gathered. They will also be providing proprietary package of software tools that include Dude Connect and Capital Forecast Direct to provide accurate and relevant data in the decision-making process.  Alpha Facilities Solutions will provide evaluation instruments as well as a service of standardization and quality for the facility evaluations that will be completed by your county’s architect and/or planning consultant.  The cost for each of these contractors has been covered by both the WVDE and the SBA. 

Read the rest of the 2020 kickoff memorandum here: CEFP Kickoff Letter.pdf

CEFP PRESENTATIONS FROM 4/16-4/17

CEFP Presentation Phase I.pptx (Microsoft PowerPoint - 1.28 MB)

CEFP Presentation Phase I.pdf (Adobe PDF - 1.11 MB)

Dude Solutions Training Phase I.pptx (Microsoft PowerPoint - 3.42 MB)

Dude Solutions Training Phase I.pdf (Adobe PDF - 1.27 MB)

Resources and Information:

CEFP Process Overview

Scheduled Timeline of Events  CEFP 2020 Timelines.pdf

School Building Authority Presentation - Phase 1 - March 2019SBA CEFP 3-2019.pdf

CEFP Presentation - February 2019 CEFP Presentation 2-2019.pdf

Superintendents Presentation - November 2018 CEFP Presentation 11-2018.pdf

WVASFA Capital Forecast Presentation - July 2018 CFD Presentation 7-2018.pdf

Procurement of Professional Services

Sample Advertisement for CEFP Consultant Sample Ad CEFP Consultant.docx

Sample RFP for Procurement of A/E Services CEFP RFP Template Draft.docx

Agreement Addenda for A/E-County Contract FCA Supplemental Requirements.docx

Governing Documents

WVDE Policy 6200 - Chapter 1 - (Effective April 15, 2019)

WV Code §5G - Procurement of Architectural-Engineering Services 

Completed Training Sessions & Information:

Facility Condition Assessment (FCA) Training

Friday. February 1, 2019 - WV Lottery Building 10th Floor - 8:00 AM to 4:00 PM

Presentation: FCA AE Intro.pdf

Note to Firms: When you sign a contract with a county for CEFP services, please notify Ben Ashley (benjamin.s.ashley@wv.gov) to have the packet of information forwarded to you from the CEFP Contractors.

Facility Condition Assessment (FCA) Training - Round 2
Tuesday, April 2, 2019 from 9:00 AM to Noon
Location: West Virginia Lottery Building's 10th Floor Conference Room
Note: This training is only is for Architects / Engineers / Facilities Planners who have been selected by a county to perform CEFP related services.